A Comprehensive Guide to Efficient Remote Work Collaboration

A common practice for remote collaboration is to “overcommunicate,” which can be very positive in this context. In this light, overcommunication is just going above and beyond to ensure that everyone in a team is properly informed and has all the resources they need to be successful. Pairing this with regular check-ins and team meetings can make alignment easily achieved for remote teams. From remote collaboration real-time communication to file sharing, team meetings, and face-to-face video calls, time spent on “work about work” can disrupt productivity. Work about work is any task that isn’t skilled or strategic work—things like searching for documents or scheduling meetings. Asynchronous communication can help connect team members by protecting flow state and encouraging clear communication.

what is remote collaboration

Papersign is an innovative new eSign platform that stands out for its ease of use and comprehensive functionality. Notion is an all-in-one digital productivity tool that allows teams to document and organise work processes, build databases, streamline team functions and manage just about any part of your business. They can be a way to bring team members closer, aid collaboration and make work easier, or they can be a source of frustration and negatively impact the workplace. Simplify workflows, automate mundane tasks and ensure employees are happy in the workplace? For remote workers video chat is the closest thing to face-to-face meetings. Text might be faster for quick comms but, particularly when there’s a conversation requiring a lot of back and forth, you can’t go past video calls.

Key Features

Naturally, it may create friction in remote interactions between employees. For instance, at Opportunity Network, the marketing team starts and ends their day with video calls, explains Maya Cress, PR & communications manager. Meanwhile, the account management team has a “Hot Topic” video conference for members to bring up a challenge and get suggestions, solutions and workarounds from colleagues.

  • The availability of remote collaboration software has saved many businesses from closing their doors during COVID-19, but it has also set the stage for a future more dependent on telecommuting.
  • Non-voice sounds are filtered out by AI technology, bringing the caller’s & recipient’s voices to the foreground.
  • Remote collaboration is the process by which geographic distance is removed as a deterrent to teamwork.
  • It even has a feature that creates a history trail of all edits & screenshots to help with reworking annotations later.
  • Zoom attendees can make edits to notes in real-time and distribute them after meetings have ended, making meeting notes a breeze.
  • Organizations that prioritize strong remote collaboration gain several benefits.

While this makes remote collaboration more helpful, it won’t be of much use if people aren’t willing to collaborate. Asynchronous collaboration is another strategy that increases the accessibility of remote collaboration. It involves people working together but not in real-time, collaborating on a shared product on their own time until reaching an ultimate solution. One of the ways remote collaboration defines itself is through accessibility. By using remote tools, collaboration sessions and exercises become accessible to people from any team, any location, and any experience level. Online whiteboards, in particular, make collaborating easy, equal, and accessible for all and allow people to engage in unique collaboration exercises that they wouldn’t have access to in person.

Remote Collaboration Tools

Amid the COVID-19 pandemic, we’ve all become acutely aware of the need to communicate and collaborate remotely. Today, companies are facing increased disruptions due to cancelled or postponed trainings, meetings and other collaborative events due to the pandemic. This means that these strict return-to-office policies might not even be necessary in some situations, as your team will still commute if needed.

what is remote collaboration

Remote work can be challenging—especially as some folks do it for the first time under already stressful circumstances. Consistently encourage meeting participants to contribute in meetings, so it becomes a habit. When employees are fully engaged in meetings, it can prevent them from tuning out and becoming disengaged in the workplace. When meetings drag on unnecessarily or the information could have been better communicated in another way, it can negatively impact employee morale and lead to lower levels of engagement. As employees add to your existing knowledge base, they’ll know where to store new information, so it stays clean and easy to navigate. These questions can help identify what processes are needed for a sustainable remote work environment.

How to Collaborate Effectively If Your Team Is Remote

In this exercise, you’ll explore a simulation of how most (ineffective) meetings work — because of divergent perspectives. This structure can give the illusion of alignment, but attendees may actually be thinking differently. Leveraging collaboration design ensures you make teamwork intentional and don’t leave collaboration to chance.

So in the absence of in-person interaction, you have to become intentional about creating human connection both in and outside of meetings. Nearshore collaboration is an outsourcing option where you can get your services or your IT processes performed by people in neighboring countries. The thing here is that your company can get the same benefits of an in-house team, such as language skills, reliability, and expertise, but with the plus of being cost-effective.

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